InstaSurv is the surveying software platform used by Strut Building Surveyors to manage enquiries, inspections, reports, scopes of work and contractor tendering within one connected workflow.
Building surveying rarely ends with an inspection. An enquiry becomes a quotation, an instruction becomes a site visit, observations become a report, defects may become a scope of works, and that scope may then progress through contractor tendering and project delivery.
At Strut Building Surveyors, we use InstaSurv to connect those stages rather than managing them through separate spreadsheets, Word documents, email chains and disconnected software.
The platform combines surveying CRM, practice management, inspection and report writing, client delivery, scopes of work and tender management within a common property and instruction record.
HOW STRUT USES INSTASURV
The value of a surveying platform is not simply how quickly it can produce a report. For us, the more important question is whether information captured at one stage of an instruction remains useful at the next.
New enquiries, quotations, clients, properties and survey appointments can be managed through the same workflow before an instruction reaches the surveyor.
Site observations, photographs, defects, condition ratings and recommendations are recorded against the instruction and developed into the final survey report.
Where remedial works are required, findings can be developed into structured scopes of work and issued to contractors for comparable tender returns.
ONE CONNECTED WORKFLOW
Many surveying practices have historically assembled their operating systems gradually: a CRM for enquiries, Outlook for appointments, Word for reports, spreadsheets for schedules of work, cloud folders for photographs and email for contractor tendering.
Each tool can work perfectly well in isolation. The difficulty arises when the same property, client, defect or instruction has to be recreated repeatedly as the job progresses.
InstaSurv takes a different approach. The instruction remains the central record, allowing information gathered during one stage of the surveying process to continue into reporting, specification, procurement and subsequent project activity.
THE INSTASURV PLATFORM
InstaSurv is structured around a series of connected modules, each dealing with a different part of the surveying workflow while sharing the same client, property and instruction data.
Surveying CRM and practice management for enquiries, quotations, bookings, diaries, workflow and client communication.
Structured inspection and report writing with defect libraries, photographs, annotations, condition ratings and practice-branded reports.
Convert survey observations and defects into structured scopes of work, schedules and Bills of Quantities for remedial projects.
Issue structured tender packages, invite contractors to price work line-by-line and compare contractor returns within the same instruction.
Progress an awarded package into project delivery, allowing works, variations and completion information to remain connected to the original instruction.
Clients can access quotations, appointments, reports, documents and project information through a practice-branded digital environment.
REPORTING
InstaReport™ allows survey information to be captured and developed into a formal report inside the platform. Observations can be linked to building elements, supported by photographs and condition ratings, and supplemented by reusable defect and technical reference libraries.
For Strut, this creates greater consistency between inspections while still allowing the surveyor to provide the analysis, professional judgement and property-specific commentary that a meaningful building survey requires.
The technology supports the surveyor; it does not replace professional judgement.
Building Survey Report Software
A survey frequently identifies work that needs to be undertaken. Traditionally, that may mean extracting recommendations from the report, creating a new spreadsheet or specification and then issuing separate documents to contractors.
InstaScope™ allows relevant inspection and defect information to be carried forward into a structured scope or BOQ. InstaTender™ then allows contractors to receive the same information and return comparable pricing against individual items.
This is particularly relevant to building surveyors providing defect investigation, repair and refurbishment advice, planned maintenance, contract administration and other services where the survey is the beginning of a wider project rather than its conclusion.
Explore Scopes & TenderingWHO IS IT FOR?
Although Strut uses InstaSurv primarily within building surveying practice, its workflow is relevant to a range of property professionals whose work moves from inspection and diagnosis into reporting, specification and procurement.
Building surveys, defect investigation, schedules of condition, commercial acquisition surveys and planned maintenance.
Technical due diligence, refurbishment projects, dilapidations, maintenance planning and contract administration.
Scopes, BOQs, tender packages, contractor pricing and comparison of returns.
USED IN PRACTICE
We wanted a system which reflected the actual sequence of a surveying instruction rather than forcing surveying work into generic CRM or project-management software.
For us, its principal advantage is continuity. The client, property, inspection, report and subsequent scope of works remain connected rather than becoming separate files and processes as the instruction develops.
That is particularly useful where Strut moves beyond the initial survey and is retained to advise on remedial works, prepare scopes, obtain contractor prices or assist with project delivery.
Why Strut Uses InstaSurv“Good surveying software should remove administration around professional work, not attempt to replace the surveyor carrying it out.”
InstaSurv provides surveying CRM, reporting, scopes, tendering and practice management within one connected platform for surveying and property professionals.
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